BOOK PRINTING & SELF-PUBLISHING FOR LESS

If your quotation is less than 30 days old, you can retrieve your estimate by going to the “Production Center” and entering your estimate number and email address in the spaces provided and click on “Retrieve Quote”. (Your estimate number is the “ID” found just above the title of your book at the top of the quotation.) When your quotation appears on the screen, go to step 2. For estimates over 30 days old or where the estimate number is unknown Go to www.booksjustbooks.com and submit the desired specifications in the “Instant Pricing” section of the website. When your “Quotation” appears on the screen, go to step 2.

Click on the icon that says “Create a Purchase Order”. This can be found towards the bottom of the “Quotation” above the signature and below the price. This will take you to a screen where you can confirm or edit your contact information. It is very important that this information is correct. Murphy’s Law tells us that if this information is incorrect at this stage, this is exactly where your final books will end up, no matter how many times you try to correct it later. Take a couple of minutes to make sure that all information is correct. If it is incorrect, click on the button that says “Edit Contact Information”. Your contact screen will reappear. Make corrections and click on the button that says “Submit Information”. This will take you back to your quote where you click again on “Create a Purchase Order”. As soon as you verify that the contact information is correct, click on the button that says “Confirm and Create PO”.

Step 3 – Print Out and Complete Purchase Order

When the Purchase Order appears on your screen you will see that it is already filled out as an order from you to RJ Communications to print your specified number of books at the quoted price. Print a copy of this purchase Order on your printer. Fill in your requested delivery date (if a specific date is desired). If you want the job printed as soon as possible simply write “ASAP” in the “Requested Delivery Date” space. You are not guaranteed delivery by the requested date but it will give us a date to “shoot for” if you have a scheduled event that you would like to have your book and if there is an event associated with the date you want books, please tell us. The other spaces that need to be filled in are delivery instructions for the “proofs” and the final delivery instructions. If the proofs and books all deliver to the same address at the top of the purchase order, simply mark the spaces “same as above”. When you are done, you need to sign your Purchase Order and make a copy for your files. Be sure to indicate a PMS color for your endpapers, or attach a swatch you want us to match (or tell us that you want to match a particular color in your artwork) and we will select the closest PMS color for you.

Step 4 - Download and Print Out the Submission Checklist

Download the Submission Checklist by either clicking on the link on the purchase order that says “NOTE: Job cannot be accepted without Purchase Order and completed Submission Checklist. Click here. Or go to the “Production Center” and click on the “Submission Checklist/Full Color Books”. This is a PDF file that needs to be printed out on your printer. If you do not have a PDF viewer you can download a free copy here

1. Material Enclosed - This section is fairly self explanatory. We just need you to check what is applicable (and if Budget Book Design did do your files, then you can skip to “Freight)

2. Freight: - Here you need to select which way you want the freight to be handled. Most people prefer to have us handle the freight, but we still need to know a few details of just what kind of location we are delivering to, so read the choices and select what is appropriate.

3. Purchase Order and Trade Customs: - These three boxes must be checked and signed. The first just says that you have signed your Purchase Order. The second says that you have read the Printing Trade Customs. It is important to know and understand the “rules” under which your book will be produced. The main thing that you need to understand is that printing is not an exact science. There will be some quality fluctuation throughout your press run. If you are not prepared to accept this you might want to save your money and go see a movie or something. Publishing may not be for you. Most of the customs are common sense things that most people intuitively know. The one point that causes a little confusion is the overs/unders clause. Buying books is not like buying a can of soda from a soda machine. All efforts are made to deliver the exact quantity ordered but production variables make it necessary to have a +/- 5% variable. This means if you order 1000 books, you might receive 950 or you might receive 1050. If overs are delivered, you will be charged. If you are short, you will be credited for the shortage. The third item is that you have read the prepress requirements posted at the website. Trouble free files will be your best bet at having trouble free production of your book. You need to sign in the space left for a signature.

4. Method of Payment - The terms of payment on all BooksJustBooks.com printing projects are 50% of the purchase order price with the job, balance of the purchase order amount with the return of proofs and the final payment (adjustments for overs/unders, corrections, and freight) before shipment of the completed books. Payment can be made by cash, check or credit card. If you plan to charge either part of your balance, you will need to fill out and sign the Credit Card Authorization Form. The address that you give us for the credit card must match the address where you receive your credit card statement. If you are going to make your last two payments by check, certified checks are required. A regular uncertified check is OK for the first payment. In the unfortunate event of a check being returned by your bank for insufficient funds, you will be charged any fees that are charged by our bank (minimum $35).

5. New York State Resale Certificate - If you are not from New York, you do not need to worry about filling out a New York resale certificate. If you are located in New York, you will need to fill in a resale certificate or else we will be forced to charge you sales tax. It does not cost you anything to get a resale certificate. Your social security number or Federal ID number is usually your resale number. Where most of you will be selling books through a distributor, you will not need to collect tax either. The final consumer is the one who pays the sales tax. If you have any questions, ask the person who prepares your regular taxes.

  It is highly recommended that you list your book with our online bookstore, www.justbookz.com. The store only charges 25% of the retail price as compared to the 55% that Amazon and Barnes & Noble charge. The Bookstore Agreement can be found in the Production Center. Take your time filing out this form. The words you choose can make the difference between someone buying your book or someone else’s. If you need some extra time to complete this form, it does not need to be submitted at the same time as the rest of the job. If you choose to complete the form later that’s fine, just don’t forget!. It’s a great way to sell your books.

Step 7 - Your Completed Package to RJ Communications

Once you have completed the above steps, combine your Purchase Order, Submission Checklist, disc, printout and check (if applicable) into a secure package and send it to :
RJ Communications
Attn: Denise Puryear
51 East 42nd Street
Suite 1202
New York, NY 10017


It’s as easy as that!!!

Many of the scheduling components are within your control. The schedule on your job does not start until all your paperwork is completed and your files are pre-flighted for correctness. Please double check everything before sending it into RJ Communications. If a signature is required… sign it. If information needs to be filled in on one of the forms… fill it in. Generally you will be contacted within 2 business days of receipt of your package if anything is missing or incorrect.

Once your job passes pre-flight it is sent to the printer. This is where the production process really begins. You will receive a digital color proof to review. This proof needs to be returned to the printer (name and address will be provided to you with your proofs) within a few days.

Each Friday you will receive an email from us stating the status of your job. If for any reason that information is incorrect, we ask you to contact us via email.

Any questions with any of the above, please do not hesitate to call and ask questions. A few minutes spent now could save you days later. We look forward to printing your books.

Thank you.